Instructions for Using the SAE Book Template

SAE provides a Microsoft Word template to help authors prepare their manuscripts. The template can be found in the file SAE Book Template. How you use the template will depend on your version of Microsoft Word and whether you are applying the template to a blank document to create new text or are applying it to text you have already written and would like to reformat. (See Loading and Using the Template below, and choose your version of Word.) Either way, the template can save you hours of time in formatting text while assuring consistency in format among the various parts of your manuscript.

Some of the styles in the template are optional because manuscripts do not all contain the same elements. (See Template Styles below.) If you need a style for an element that is not listed in the template, you can create it and add it to the template. (See Adding New Styles to the Template below.). For example, if you want sidebars in your document, you would create a style in Word named Sidebar and apply the style to the text. This style then would be incorporated into the software of SAE styles when we are working on the production of your manuscript.

Loading and Using the Template

  • For Word 2000 and 2003
    1. First, copy the template file into the directory where you will save your manuscript.
    2. Then open My Computer or Windows Explorer, and double click on the template icon to create a new document. Do not open the template from a Word File via "File Open." If you do, Word’s features will override the template, possibly causing a loss of the proper styles.
    3. Save the document with the file name you choose (e.g., Chapter1).
    4. Now choose Tools from the Menu bar. On the dropdown menu that appears, select Templates and Add-Ins.
    5. Check the box beside Automatically Update Document Styles. Then click the box for Attach. Select the template from the folder in which you placed it, and click Open. Then click OK. Your template is now attached to your document.
    6. Once you have attached the template to your file, go to the Format menu at the top of your screen and click on Styles and Formatting to work. The dropdown menu of style selections will appear, showing the various styles in the template. (See Template Styles below.)
  • For Word 2007:
    1. First, copy the template file into the directory where you will save your manuscript.
    2. Then click the Office Button (upper left corner of your screen), and select Word Options near the bottom of the dropdown menu.
    3. From the menu on the left of the screen, select Add-Ins.
    4. At the bottom of the screen, beside Manage, click on the arrow to get a pulldown menu, and then choose Word Add-Ins and click Go.
    5. At the next screen on the Templates tab, check the box beside Automatically Update Document Styles. Then click the box for Attach. Select the template from the folder in which you placed it, and click Open. Then click OK. Your template is now attached to your document.
    6. To use the styles in the template, be sure the Home tab is chosen at the top of your screen. Then click on the Styles arrow below the Change Styles box of the toolbar at the top of your screen. A pulldown menu of the available styles in the template will appear. Highlight the text in your document that you wish to format, and then click on the respective style from the pulldown menu of styles.
  • For Word 2010:
    1. First, copy the template file into the directory where you will save your manuscript.
    2. Then click the File Tab (upper left corner of your screen), and select Options near the bottom of the menu on the left.
    3. In the new window, select Add-Ins from the menu on the left of the screen.
    4. At the bottom of the screen, beside Manage, click on the arrow to get a pulldown menu, and then choose Word Add-Ins and click Go
    5. At the next screen on the Templates tab, check the box beside Automatically Update Document Styles. Then click the box for Attach. Select the template from the folder in which you placed it, and click Open. Then click OK. Your template is now attached to your document.
    6. To use the styles in the template, be sure the Home tab is chosen at the top of your screen. Then click on the Styles arrow below the Change Styles box of the toolbar at the top of your screen. A menu of the available styles in the template will appear. Highlight the text in your document that you wish to format, and then click on the respective style from the menu of styles.

Template Styles
The following are the available styles in the SAE book template for formatting manuscripts:

Style NameElements of book
(Chapter no)Chapter number
(Chapter title)Chapter title
(Heading 1)First level heading
(Heading 2)Second level heading
(Heading 3)Third level heading
(Heading 4)Fourth level heading
(Text)Text
(Figure caption)Figure caption
(Quotation text)Quoted text
(Footnote)Footnote or note text
(Equation)Equation (to be inserted from MathType)
(Table title)Table title
(Table headings)Table headings
(Table copy)Table copy
(Bulleted list)Bulleted list
(Numbered)Numbered list

Adding New Styles to the Template
If your manuscript needs a new style for an element that is not already in the SAE template, you can create a new style and attach it to the template. Again, how you do this will depend on which version of Word you are using.

  • For Word 2000 and 2003
    1. Select the text that you wish to create as a new style and apply the desired attributes to that text (e.g., bold or a font change).
    2. From the menu bar at the top of your screen, choose Format, and then choose Styles and Formatting from the dropdown menu that appears.
    3. Click on the button for New Style.
    4. Then name the style and click OK. The new style of the text that you highlighted should now be part of the template.
  • For Word 2007
    1. Select the text that you wish to create as a new style and apply the desired attributes to that text (e.g., bold or a font change).
    2. Be sure the Home tab is selected at the top of your screen. On the toolbar that shows the various Quick Styles at the top right of your screen, select the style arrow at the bottom right of the Quick Styles under the Change Styles box.
    3. Then choose Save Selection as a New Quick Style.
    4. In the next menu, name the style, and choose OK. The new style should now be part of the template.
  • For Word 2010
    1. Select the text that you wish to create as a new style and apply the desired attributes to that text (e.g., bold or a font change).
    2. Be sure the Home tab is selected at the top of your screen. On the toolbar that shows the various Styles at the top right of your screen, select the Styles arrow at the bottom right of the Styles under the Change Styles box.
    3. Then in the bottom left corner of your screen, select the New Style button.
    4. In the new window, name the style and choose OK. The new style should now be part of the template.

Please note:

  • Do not use headers or footers
  • Do not use auto-bulleting for lists. Auto-bullets do not import into our publishing software. If you need a bulleted list use the ASCII character code by holding down the Alt key to the left or right of the space bar on the keyboard while typing 0149 on the number keypad for PC users (option key + 8 for Mac users). This creates the bullet character that will work with our publishing software.
  • Do not embed artwork into your manuscript. Place each figure in its own separate electronic file. Place your figure caption in the text of the manuscript to denote where you want the art to be placed (usually immediately following the paragraph in which the figure is first cited). See the requirements for resolution of electronic art files included in the SAE book author guidelines.

Remember to download and read carefully! the Guidelines for Authors of SAE Manuscripts. Failure to follow the guidelines will result in your manuscript being returned to you for compliance.

If you have any questions, please contact your book Product Manager at SAE.